Aidai Tagaeva
Bishkek,Kyrgyzstan
Summary
Productive and dedicated Admin and Program staff skilled in event planning and organization, logistics, and ERP system . Team player with a proactive approach, high degree of motivation, reliability, strong work ethics, integrity and undying passion to learn. Recognized for the ability to multitask and resolve demands to consistently meet tight time constraints.
Overview
18
18
years of professional experience
Work History
Administrative Associate
United Nations Development Program (UNDP CO)
02.2022 - Current
- Implementation of operational strategies (Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies)
- Coordination of travel arrangements
- Performing Travel Processor role in the ERP for preparation of TRs and travel claims
- Organization of procurement processes for CO including preparation of solicitation documents, receipt of quotations, bids or proposals, their preliminary evaluation, preparation of evaluation reports
- Preparation of e-requisitions
- Organization of workshops, conferences, retreats
- Support with protocol matters, registration/accreditation of staff including visas, coordination with local authority on space and other administrative matters
- Coordination of assets management in the CO and preparation of Assets Certification Reports
- Support to the management on physical assets disposal
- Review of assets and recommendation of physical assets for disposal
- Oversight of disposal of items and accuracy of inventory data
- Coordination of common premises/services cost-recovery arrangements
Project Assistant for Energy, Environment, Poverty and Equality Global Practices
World Bank Country Office
11.2021 - 02.2022
- Simultaneously provided administrative and logistical support for more than 10 projects face to face and remotely
- Arranged and supported online and face-to-face missions and events
ST Project Assistant (KAREP)
World Bank Country Office
10.2017 - 02.2022
- Provided Administrative and logistic support to the project team and coordinated meetings, videoconferences;
- Assisted in organization of regional and in-country events;
- Mission travel support: managing calendars, organization of meetings, client support, TRs;
- Drafted inputs to Aide Memoires, Donor Reports, Project Reports, other ongoing communication;
- Carried out consultant contracts, purchase orders, facilitated selections in eConsultant2;
- Maintained up-to-date Project files (both paper and electronic) and retrieve data from various sources and compile these for use by the TTL and other Project team members;
- Coordinated with service units, and cooperated frequently with team members in Washington, Vienna and in other country offices
- Served as an information resource on status of projects/products and coordinate with project counterparts, Government officials
- Provided administrative and technical assistance to the delivery of the Regional Governance Conference dedicated to Building Effective, Accountable, and Inclusive Institutions that took place in Ankara, June 11-12, 2019 that convened about 500 delegates from ECA countries
- Demonstrated pro-activity and ability to manage tasks quickly in coordination with respective invitees, their online registration
- Collaborated and followed-up with respective officers in CA region, acted as a contact point for the Russian speaking delegates during the Conference
- Performed administrative and logistic support to the World Bank Country Office in Tbilisi during the Experience Exchange Peer Visit of Kyrgyz and Belarusian regulators to Georgia in 2018
- It was a good opportunity for me to see and compare how colleagues work in other country offices and how they deal with vendors and counterparts
ST Data Entry Assistant (SUPPL)
World Bank Country Office
04.2017 - 11.2017
- Prepared, compiled, and sorted 760 questionnaires for data entry;
- Transferred qualitative and quantitative data from 760 questionnaires into the Excel database;
- Performed translation of qualitative data from Kyrgyz into Russian;
- Verified data, coordinated with the analyst and implemented modifications to the data file according to Analyst's request;
- Collaborated with PIU team on missing data for the questionnaires
Freelancer
Event Management and Marketing FZ LLC
, UAE
04.2013 - 08.2016
- Company Overview: Dubai, UAE
- Assisted project team in coordination of promotional events and activations;
- In cooperation with the client achieved objectives and sales targets through effective planning, setting sales goals, analyzing data on past performance, and projecting future performance
- Prepared and submitted weekly/ monthly reports for client review;
- Maintained partnership with project partners and local authorities;
- Dubai, UAE
UN House Switchboard Operator/Pouch Assistant
UN House Kyrgyzstan
Bishkek, Kyrgyzstan
02.2012 - 01.2013
- Company Overview: Bishkek
- Provided assistance in day-to-day maintenance of UN House and common utilities services;
- Kept abreast of the Organization’s directives and ensure effective processing of all project documents;
- Supported HR department in coordinating with shortlisted candidates and organization of written tests;
- Assisted Procurement Department in updating vendors’ information in Atlas, prepared and submitted respective invoices for payment as per UN policy;
- Performed assistance in holding business conferences, workshops/ trainings
- Bishkek
Customer Service Manager
FedEx Express
Bishkek, Kyrgyzstan
07.2007 - 05.2010
- Company Overview: Bishkek, Kyrgyzstan
- Assisted customers with rate quotes, claim information over the phone and face to face;
- Analysed data and compiled monthly import reports, coordinated with Head Office in Dubai;
- Prepared manifests for international flights which include assembling manifests and all necessary paperwork for customs purposes;
- Quality control of the branch office;
- Handled logistic requirements in organization of field trainings and other activities
- Bishkek, Kyrgyzstan
Education
MBA - International Business Administration
Diplomatic Academy of the Ministry of Foreing Affairs of the Kyrgyz Republic
Specialist - International Relations
Kyrgyz-Russian Slavic University
Skills
- MS Office applications
- UN policies and procedures
- Quantum
- Drafting routine correspondence
- Drafting reports
- Flexibility
- Ability to work with minimum supervision
- Organizational skills
- Communication skills
- Result oriented
- Accountable team player
- Building partnerships
- Maintaining sustainable partnerships
- Database maintenance
- Meeting planning
- Confidentiality
- File organization
- Maintaining records
- Document management
- Report preparation
Training
- Power Point 2016: Jazz up Presentations with Graphics and Animations, WB, 09/01/20
- MS Excel training for Financial Reporting, Kreston Bishkek, Kyrgyzstan, 04/01/20
- STEP training, Procurement department, WB CO in Kyrgyz Republic, Bishkek, 02/01/20
- Selection and use of Operational Consultants by the Bank Group, OLC, 07/01/19
- Leadership, business optimization and sales, GBF, Bishkek, Kyrgyzstan, 02/01/17
- Effective Communications, UNDP, Bishkek, Kyrgyzstan, 12/01/12
- Harmony in cultural diversity, Dubai, UAE, 06/01/10
Languages
- Russian
- English
- Kyrgyz
Languages
Russian, Kyrgyz
First Language
English
Proficient
C2
Timeline
Administrative Associate
United Nations Development Program (UNDP CO)
02.2022 - Current
Project Assistant for Energy, Environment, Poverty and Equality Global Practices
World Bank Country Office
11.2021 - 02.2022
ST Project Assistant (KAREP)
World Bank Country Office
10.2017 - 02.2022
ST Data Entry Assistant (SUPPL)
World Bank Country Office
04.2017 - 11.2017
Freelancer
Event Management and Marketing FZ LLC
04.2013 - 08.2016
UN House Switchboard Operator/Pouch Assistant
UN House Kyrgyzstan
02.2012 - 01.2013
Customer Service Manager
FedEx Express
07.2007 - 05.2010
MBA - International Business Administration
Diplomatic Academy of the Ministry of Foreing Affairs of the Kyrgyz Republic
Specialist - International Relations
Kyrgyz-Russian Slavic University